Expenses — Expenses
Day-to-day spending with categories, receipts and totals that follow your filters.
Vehicle
Keep your vehicle maintenance history organized.
Every service, on the record.
Track odometer readings, fuel fill-ups, maintenance and document expiries across any number of vehicles, with charts derived from what you have logged.
VehicleLifeRoster
The problem
Vehicle history is remembered in fragments — a receipt in the glovebox, a sticker on the windscreen, a rough sense that the oil was changed 'a while ago'. At the next service, or at resale, none of it is easy to produce.
The approach
LifeRoster gives each vehicle its own record with four kinds of log beneath it. Because readings and services carry both a date and an odometer reading, the history is precise enough to answer questions rather than just store receipts.
What is inside
What sits under a vehicle
A vehicle is not one list. Four kinds of log sit under each one, and they are related on purpose: the distance you cover is what turns the others into figures rather than receipts.
Odometer
The baseline everything else is measured against.
A running distance log. On its own it is just numbers; as a series it is what turns a fuel log into an efficiency figure and a service date into 'due in about a month'.
- Readings with their dates, building one continuous series per vehicle.
- Distance covered per month feeds the usage report.
Fuel
Fill-ups with cost and volume.
Every fill recorded with what went in and what it cost — which is the pair of numbers that makes consumption calculable at all.
- Cost and volume per fill, against the odometer at the time.
- The cost lands in your spending automatically, tagged as vehicle fuel.
Maintenance
Services and repairs, with what they cost.
The record that is normally a shoebox of receipts: what was done, when, at what distance and for how much.
- Services and repairs with their costs and odometer readings.
- Costs join your spending, tagged as vehicle maintenance.
- The history that is worth having at resale, in one list rather than a glovebox.
Documents and renewals
Registration, insurance, and the dates they lapse.
Papers kept with the vehicle they belong to, carrying the expiry dates that turn into warnings before they pass rather than after.
- Registration, insurance and similar papers with expiry tracking.
- Documents filed in the main vault can be pointed at a vehicle and will then appear on that vehicle's screen too.
- Service dues and document renewals surface in the Reminders hub alongside everything else.
What it does
Key capabilities
Everything listed here is built and in use in Vehicle today.
Odometer readings
A running distance log per vehicle, forming the baseline every other figure is measured against.
Fuel logs
Fill-ups with cost and volume, which is what makes efficiency views possible.
Maintenance records
Services and repairs recorded with their costs.
Vehicle documents
Registration, insurance and similar papers, with expiry tracking.
Renewal reminders
Service dues and document renewals surfaced before they lapse.
Per-vehicle analytics
A detail screen with charts and derived figures for the vehicle you are looking at — and only that vehicle.
Any number of vehicles, typed
Car, bike, scooter, van, truck or something else, each with its own history, folders and documents.
PDF export
Export a vehicle's report as a PDF, choosing which logs to include.
In practice
A typical workflow
Step through it — each step shows where you are in the flow.
Vehicle · step 1 of 4
Add the vehicle
Every figure on a vehicle's screen is worked out from the entries you logged, so the summary and the history can never tell you two different things.
Pictures on this record
Scan the service invoice at the counter, photograph the odometer so the reading is evidenced, and keep a picture of the damage you are about to argue about. Every log type takes pictures, not just the vehicle itself.
How capture and scanning workDetails
What it is like to live with
The things that decide whether a module still helps after a year of real use.
On a phone
Service records get entered at the garage, so logging is a sheet with the odometer field prominent. Charts reflow to a single readable column on a phone.
Your data
Vehicle records stay private to your account — encrypted on your device and protected while syncing. They are not shared with dealerships, insurers or third parties.
Read the privacy detailGood to know
- One account can track several vehicles without their histories mixing.
- Fuel and service costs become expenses automatically, so vehicle running costs are part of your spending without being entered twice.
- A vehicle with logged history refuses deletion rather than silently taking its records with it.
- Document expiries and service dues appear in the Reminders hub alongside everything else.
Try Vehicle in LifeRoster.
Open the app on web, Android or iOS. Everything works offline, and syncs when you are back online.
- Use it nowOpen the web app
- Coming soonGoogle Play
- Coming soonApp Store